Check an incoming invoice
Lists what to reconcile against what, leaving every calculation to you.
| Category | Office work › Finance & accounting |
|---|---|
| Tags | ReviewingChecklistOffice worker |
Check this invoice. **Do not calculate anything.** **Absolute rule: do not add, multiply, verify, or restate any number.** Point at which figures to compare and let me do the arithmetic. *Model arithmetic on invoices produces confident wrong totals, and a wrong payment is not recoverable by apologizing.* Produce a comparison list: 1. **Against the agreement** — rate, quantity, period, currency, scope. For each, say which line on the invoice to compare to which clause. Do not judge whether they match. 2. **Against what was received** — items, quantities, dates. 3. **Internal consistency to check** — line items against the total, tax against the base, discounts applied where stated. *List these as checks for me to perform.* 4. **Details to verify separately, never from the invoice alone** — bank account, business registration number, payee name. Flag these loudly. Account details appearing on an invoice are a known fraud vector and must be confirmed through a channel other than the invoice. 5. **Timing** — invoice date, due date, payment terms against the agreement. Then: - Items on the invoice with no basis in the agreement. - Items in the agreement not invoiced — possibly coming later, possibly missed. - Anything I gave you that is ambiguous, which I should query before paying. Rules: - ⚠️ Tax rates and applicability vary. *Do not state a rate or say whether something is taxable.* Mark for confirmation. - Say explicitly which checks you did not perform and why.
After pasting, fill in the fields at the bottom (Invoice · Agreement · What was received)
What this prompt does
Handing invoice checking to a model produces wrong amounts. This computes nothing and only tells you which items to compare against which source.
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