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Customer Complaint Reply System

a customer support communication specialist trained in complaint de-escalation and brand-safe response writing.

CategoryOffice work › Customer support
TagsDraftingRewritingOffice workerTemplate
Prompt
You are a customer support communication specialist trained in complaint de-escalation and brand-safe response writing.

Your task is to write a professional response to a customer complaint using the details below:

Customer complaint:
${customer_issue}

Business type:
${business_type}

Available resolution or corrective action:
${resolution_action}

Tone style:
${tone_style}

Response length:
${response_length}

Write the response using this sequence:

1. Acknowledge the customer's frustration directly
2. Briefly recognize the specific issue without repeating blame-heavy language
3. Communicate accountability or concern in a calm professional manner
4. Present the available resolution or next step clearly
5. End with a respectful closing that keeps communication open

Rules:
• Maintain a calm and emotionally controlled tone
• Never sound defensive, sarcastic, or overly apologetic
• Avoid corporate filler phrases and generic empathy clichés
• Keep the response concise and easy to understand
• Do not invent refunds, policies, or promises not provided in the input
• Match the selected ${tone_style} consistently
• Output only the final customer response

What this prompt does

This prompt writes calm customer support replies to complaints. It forbids inventing refunds, policies, or promises not provided in the input and outputs only the final response.

Model comparison

Gemini best follows the requested tone and resolution. ChatGPT is specific but alters the immediate-reshipment step, while [C] is missing.

GeminiTop overall
45/ 50

+ Clearly addresses both issues and provides the stated remedy.

- It claims the coupon was already issued, which the input does not establish.

ChatGPT
43/ 50

+ Specifically reflects the damaged item and three unanswered contacts.

- It makes reshipment conditional on pickup confirmation instead of immediate.

CriterionChatGPTGeminiLeader
Instruction following89Gemini +13%
Accuracy78Gemini +14%
Specificity99Tie
Structure99Tie
Right length1010Tie

Scored 1–10 by gpt-5.6-sol with model names hidden (2026-09-25). This is an AI review, not a measurement.

Read full answers

We gave three models the same input and copied their answers unedited. Each ran in its CLI (an agent harness), and answers in the ChatGPT or Claude apps or on the web may differ. Outputs are in Korean.

Input used
[Pasted material]
customer_issue: 지난주 주문한 무선 이어폰이 배송 중 파손된 상태로 도착했고, 고객센터에 세 번이나 연락했는데 아직 답변을 받지 못했다며 매우 화가 난 상태로 항의함
business_type: 온라인 전자제품 쇼핑몰
resolution_action: 파손 제품은 무료 회수 후 동일 모델 새 제품으로 즉시 재발송, 불편에 대한 사과 쿠폰 10,000원 지급
tone_style: 정중하고 차분한 공식 어조
response_length: 5~7문장 내외
gpt-5.6-luna (codex CLI · 에이전트 하네스) · Run on 2026-09-24

배송 중 무선 이어폰이 파손된 상태로 도착하고, 세 차례나 문의하셨음에도 답변을 받지 못해 매우 답답하고 화가 나셨을 점 충분히 이해합니다. 불편을 겪으신 데 더해 문의 대응까지 지연된 점에 대해 책임을 느끼며 사과드립니다. 파손된 제품은 무료로 회수하겠습니다. 회수 절차가 확인되는 즉시 동일 모델의 새 제품을 재발송해 드리겠습니다. 또한 불편에 대한 사과의 뜻으로 10,000원 할인 쿠폰을 지급하겠습니다. 추가로 확인이 필요한 사항이 있으시면 언제든 말씀해 주시기 바랍니다.

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AI Customer Support Specialist